Meetings by video call: when they are valid and how to run them well

Since the 2022 reform, the Horizontal Property Act expressly allows meetings by video conference — provided they are run sensibly.

The legal requirements

• That those attending can genuinely participate (see and hear one another, and speak).
• That the secretary can identify those attending and records this in the minutes.
• The notice must state the medium (the link) and how to connect.

Hybrid meetings (in person plus connected) are also valid, as is adopting resolutions without a meeting by written vote of everyone.

How to run it well

1. The link in the notice, plus a connection test offered a few days beforehand to the less digital.
2. At the start, the secretary takes a visual roll call and records it.
3. Votes taken by name and one at a time ("flat 2A: in favour?") — "raise your hand" does not work on screen.
4. The minutes state the medium used and any relevant technical incidents.

The risks

A neighbour who "could not connect" and can prove it may cause problems: always offer an in-person alternative or a proxy. And only record if everyone knows (a recording supports the secretary; it does not replace the minutes).

Where it shines

Communities with non-resident owners (second homes, heirs, foreign owners): attendance goes up and blind proxies go down.